e-Invoice, e-Delivery Note, e-Archive and e-Ledger are not just sending documents. The main issue for SMEs is; It is the progress of order, shipment, invoice, stock and accounting information in a controllable manner without re-entering. Since the transition obligation and scope may vary depending on the situation of the business, current Revenue Administration announcements should be taken as basis.
Fundamental Topics of E-Transformation
Difference Between e‑Invoice and e‑Archive
- e-Invoice: It is used for invoicing between parties registered in the e-Invoice system. Enables electronic creation, transmission and status monitoring of the document; Accuracy again depends on the quality of master data and user controls.
- e-Archive Invoice: It is used for electronic invoices issued to recipients outside the scope of e-Invoice. The transmission and storage method of the document must be established in accordance with current rules.
Demo control: Test live how the recipient's e-Invoice registration status is queried and how warnings are given in case of incorrect tax number and unsuccessful shipments.
What is e-Delivery Note?
According to the definition of GIB, e-Delivery Note is the application that covers the preparation, transmission, storage and submission of the delivery note electronically. When the ERP connection is established correctly, the following operational benefits can be achieved:
- Reduction of re-entry: If order and shipment information can be transferred to the e-Delivery Note draft, retyping of product, quantity and address information is reduced.
- Monitoring document status: Creation, sending and response statuses can be followed on the screens provided by the integration used.
- Archive and access: Documents can be searched electronically in accordance with retention and presentation requirements in the legislation.
What are the Advantages of Integrated e-Delivery Note Solutions for SMEs?
The integrated solution aims to produce the e-Delivery Note from existing order, stock and shipment records instead of rewriting it in a separate portal. The main benefits that can be achieved are:
- Consistent transportation of product, quantity, warehouse and address information from order to shipment.
- Association of shipping order, e-delivery note and invoice through the same transaction.
- Monitoring documents that cannot be sent or are waiting for a response from a single screen.
- Warehouse, sales and accounting teams see the same document status.
- Simplified document search, re‑viewing and audit preparation.
Purchase by: Realization of these benefits depends on the correct establishment of ERP, special integrator, warehouse process and user authorizations. Also try cancellation, rejection, partial shipment, return and disconnection scenarios during the demo.
e-Ledger and Accounting Records
e-Ledger is the electronic preparation of the books that need to be kept as determined by the Revenue Administration and the execution of the relevant processes. Inconsistencies between accounting records and electronic documents may create correction and audit burdens. Chart of accounts, document history, tax information and record checks should be carried out together with the responsible financial advisor.
When Choosing e-Transformation Integration with ERP
- Data integrity: Using the same master data for order, shipment, invoice and accounting records reduces the risk of inconsistency.
- Controlled automation: Data can be transferred from order to e‑Invoice draft and from invoice to invoice in supported workflows; exception scenarios require user control.
- Single point monitoring: In supported GIB or custom integrator connections, shipment and response statuses can be tracked from within ERP.
- Update and archive: The provider's regulatory updating, versioning, storage and support responsibilities should be clearly defined in the contract.
Korgün Cloud ERP to match your document flow with the software e‑invoice and e‑transformation scope examine; Separately verify package and integrator conditions for eLedger and other documents.
Frequently Asked Questions
What does integrated e-Delivery Note bring to SMEs?
It reduces re-entering of order and shipment data, makes document status visible, and streamlines the flow of information between warehouse and accounting.
Does the same transition requirement apply to every SME?
No. Scope of activity, liability and current legislation may change. Check the status of your business with the current announcements of the Revenue Administration and your financial advisor.
Should you choose the Revenue Administration Portal or a private integrator?
Document volume, ERP connection, number of users, support need and archive service should be evaluated together. The need for integration becomes more decisive in high transaction volumes.
Which scenarios should be tested in ERP integration?
Try partial shipment, return, rejection, cancellation, incorrect tax number, connection interruption and unsuccessful shipment scenarios with real examples.